Productions can include two supplementary reports: a load file (delimited metadata, one row per document) and a manifest (summary listing of all files). Both are widely used for importing productions into other review platforms and cross-referencing contents.
What is a production load file
A load file is a delimited metadata file that ships with a production. It has one row per document with columns for key metadata fields. Load files are the standard way to import productions into review platforms, litigation support databases, and document management systems.
Production load file columns and metadata
Hintyr's load file includes the following columns for each document:
- Bates Begin - The first Bates number assigned to the document.
- Bates End - The last Bates number assigned to the document (same as Begin for single-page documents).
- File Name - The original file name of the document.
- Custodian - The custodian assigned to the document.
- Date - The document date extracted from metadata.
- File Type - The document type (PDF, Email, Word, etc.).
- Pages - The number of pages in the document.
What is a production manifest
A manifest gives you a high-level overview of the production. It includes the production name, date, case name, total document count, total page count, Bates range, and custodian list. Below that summary, it lists every file with its Bates range. Both producing and receiving parties use it as a quick reference to verify what a production contains.
When to include load file and manifest reports
Include the load file when the receiving party needs to import the production into their own review tool. Most formal discovery productions include a load file. Include the manifest when you want a human-readable summary of the production contents for verification or cover-letter purposes. You can enable either or both from the export options.