A preservation notice is a formal communication informing a custodian that documents and communications related to a matter must be preserved. It suspends routine deletion or disposal practices and creates an evidentiary record that the firm acted on its duty to preserve.
What a preservation notice contains
A preservation notice typically identifies the matter, describes the scope of documents to be preserved, names the categories of records in question, instructs custodians to suspend any auto-delete or routine disposal, and asks for written acknowledgment. Hintyr supports four notice types: initial, reminder, scope amendment, and release.
Hintyr handles preservation notices end-to-end in the Sending preservation notices workflow: compose, preview, send, and track acknowledgments per custodian.