Select files in the document browser, open the file menu, and choose Bates Number to stamp documents manually. The Bates Number Dialog lets you configure every option and preview the stamp before applying it.
How to manually apply Bates numbers to files
Go to the document browser and select the files you want to number. Open the file menu and choose Bates Number. The Bates Number Dialog opens with all configuration options and a live preview of how the stamp will look on the document.
Review the settings. Adjust the prefix, suffix, position, and typography as needed, then confirm. Hintyr processes the selected files and applies Bates numbers according to your configuration. The stamped documents appear in the viewer with numbers visible at the chosen position.
Smart defaults for re-stamping
When you open the Bates Number Dialog for files that already have stamps, the dialog auto-fills all settings from the existing configuration. Prefix, suffix, position, font, size, color, and mode all reflect what was previously applied. You can make incremental changes without re-entering every value. For more on this behavior, see smart defaults.
The start number defaults to the original start number of the selection, preserving the existing sequence. If you'd rather continue from the last number in the case, use the auto-continue feature described below.
Auto-continue numbering
When you number files that haven't been stamped before, the Start Index field automatically continues from the last assigned number in the case. If the most recent Bates number was ABC000050, the dialog suggests ABC000051 as the starting point. This prevents gaps and keeps the sequence intact across multiple sessions.
You can override the suggested start number if your workflow needs a different starting point. For example, you might number a supplemental production that begins at a Bates range agreed upon with opposing counsel.
Multi-select and batch Bates numbering
Select multiple files in the document browser before opening the Bates Number Dialog. All selected files are numbered in a single batch using the same configuration. Files process in the order they appear in the browser, and the sequence continues across all files without interruption.
When the selection includes document families, Hintyr respects family ordering rules: parents are numbered before their children, and emails appear before their attachments. This keeps family relationships reflected in the Bates sequence.
Visual preview
The Bates Number Dialog includes a live preview panel showing exactly where the stamp will appear and what it will look like. As you change position, font, size, or color, the preview updates immediately. This lets you verify the stamp before committing to the operation.
The preview uses the first page of your first selected document as the background, so you can see how the stamp interacts with real page content. If auto position is selected, the preview shows the default bottom-right placement. The actual position is determined individually for each page during processing.