Place a case on legal hold the moment preservation is reasonably anticipated. Hintyr captures the trigger event, builds your custodian roster, sends preservation notices, tracks acknowledgments, and keeps a verifiable audit log of every move. When the matter resolves, you release the hold and export a signed evidence package that opposing counsel can verify on their own. The features live inside Case Settings, on the Legal hold tab.
Legal hold panel
The Legal hold tab inside Case Settings.
Overview
Holds in third-party email, storage, and messaging systems are your firm's responsibility to enable manually. The checklist below records your status per system.
Hold status
Issued 5/4/2026
Trigger
Event type: Demand letter received
Event date: 4/28/2026
Jurisdiction: Federal
Scope
All custodian communications related to the Smith account from January 2023 through the present.
email
contract documents
Why preservation matters
The duty to preserve attaches the moment litigation is reasonably anticipated. Demand letter on the desk. Complaint filed. Regulatory inquiry. Once that line is crossed, routine deletion, retention cycling, and ordinary disposal can become spoliation. Courts have sanctioned firms whose preservation practices fell short of FRCP 37(e) and the Sedona Conference Commentary on Legal Holds. The fix is straightforward: act early, scope the hold defensibly, notify custodians on the record, and keep a clean audit trail you can produce later.
Hintyr's legal hold tools handle the procedural side so the case team can focus on substance. Place the case on hold, identify key-player custodians, send the preservation notice, and watch acknowledgments roll in. If a custodian goes silent, you'll see it. If someone disputes their identity, you'll see that too. Each action writes to an audit log Hintyr can confirm has not been altered or removed.
The moment preservation is reasonably anticipated. That usually means a demand letter, a complaint filed, a regulatory inquiry, or a credible internal claim notice. Don't wait for service of process. Acting at the trigger event is the defensible position under FRCP 37(e) and the Sedona Conference Commentary on Legal Holds.
What does Hintyr block once a hold is active?+
Destructive operations are blocked: deleting files, deduplication, custodian removal, and overwriting an original. Additive operations stay available: you can keep uploading new documents, create sibling redactions, and re-classify privilege with a written justification. Every blocked attempt and every additive action gets written to the audit log.
Does Hintyr preserve email or storage in other systems?+
No. Hintyr preserves the documents already in your case. Preservation in Microsoft 365, Google Workspace, Slack, and other third-party systems is your firm's responsibility. Hintyr surfaces a checklist where you record what you've enabled in each external system, so the audit log shows you addressed it.
Can opposing counsel verify the audit log on their own?+
Yes. When you release the hold, the export bundle includes a signed copy that recipients can verify with stock open-source tooling. Verification instructions ship inside the bundle. Recipients confirm the package came from Hintyr and has not been modified since export, without needing to call back.
